04
Turn the venue into a workable plan
The right production plan starts with the room. In Los Angeles, hotel ballrooms, studio-style event spaces, rooftop venues can have very different arrival routes, setup windows and sound policies. If guests are traveling from Pasadena or Burbank, include practical arrival directions with the invitation. Ask the venue about available power, delivery access, approved suppliers and where equipment can wait before installation. Keep photo queues away from service doors and emergency exits. An outdoor idea also needs a workable weather alternative, not just a hopeful forecast. Allow arrival and vendor setup time for cross-city traffic. Outdoor courtyards need a plan for lighting after sunset and the venue's sound curfew.